Sapience Projects
Project management your team loves — and an agent that does the work.
Every project is two things at once: a workspace for your goals, tasks, notes and files — and a custom AI agent that knows all of it. Pick whatever view your team wants. Delegate real work to an agent that runs 168 hours a week. Then watch the project move without chasing it. Tap a card to jump to the detail.
The Project Agent
Every project is an agent that works tasks 168 hours a week.
02Every view your team wants
List, work breakdown, calendar, Kanban, database — one click apart.
03Important, not just urgent
The Eisenhower matrix, so the right work rises to the top.
04All My Tasks
Everything you owe — and everything you're owed — in one inbox.
05Goals, tasks, notes & files
Unlimited structure, cross-linked to 5,000+ file types.
06Built on the platform
35+ agents, 200+ integrations, every frontier model.
Every project is an agent
A project that works while you sleep.
✦ Delegate a task. Schedule a run. Wake up to it done.
Create a project and you create a custom Project Agent — one that already knows the primary goal, the success criteria, every goal and task, and all the project's notes and files. Assign work to it the way you'd assign a teammate, or schedule it to “work my tasks at 7am.” It runs 168 hours a week, marks finished work “needs review,” and leaves notes on exactly what it did.
Set it. Forget it. Wake up to done.
Schedule the Project Agent to run your tasks overnight.
Knows the whole project
The agent has the goal, success criteria, every task, and all the project's notes and files as context — automatically.
Benefit: ask it anything and get a grounded answer, not a guess.Plays any role
It helps you manage if you're the boss, does the work if you're the boss or an IC, and tells anyone where the project stands.
Benefit: one agent that fits how you work on the project.Runs in the background, 168 hours a week
Long jobs — research, ingestion, analysis — run as background workers, asynchronously, so you're never blocked. The agent works overnight and unsupervised, to your 40 hours.
Benefit: throughput without more headcount.Shows its work
Finished work lands as “needs review,” and the agent writes a scratchpad explaining what it did and why.
Benefit: you stay in control — review, then mark done.Every view your team wants
One project. Every way to see it.
✦ Switch the view, never the tool. Build the plan with AI.
The same goals and tasks, shown however the work demands: a hierarchical list, a work breakdown structure you can generate with AI, a calendar, a Kanban board with WIP limits, or a database grid you can filter, group and export. No migration, no re-entry — just a different lens on one source of truth.
| Task | Assignee | Due | Status |
|---|---|---|---|
| Finalize pricing | John D. | Sep 9 | In prog |
| Legal sign-off | Sarah M. | Sep 16 | Overdue |
| Press release | Project Agent | Sep 4 | Done |
| Brief sales | John D. | Sep 19 | To do |
Work breakdown structure
Decompose a goal into goals, sub-goals and tasks — or have AI draft the whole structure for you.
Benefit: the plan builds itself.Calendar
Every task with a due date on a calendar, alongside your other views.
Benefit: see the timeline, spot the crunch.Kanban with WIP limits
Status columns and drag-and-drop, with optional limits on work in flight.
Benefit: finish more by starting less.Database drill-down
A grid across every project — filter, group by any column, and export to Excel.
Benefit: answer “where are we?” in seconds.Important, not just urgent
Manage what actually matters.
✦ No fake priority flags. Set urgency and importance — Sapience does the rest.
You can't slap a “high priority” sticker on everything. Instead you set each task's urgency and importance (1–5) and a due date, and Sapience places it in the Eisenhower matrix — Do now, Schedule, Delegate, or Delete. Drag a card between quadrants and its priority updates underneath. Delegating? The Project Agent is one assignee away.
Urgency × importance, on a scale of 25
Each task carries an urgency and an importance from 1 to 5. Priority is derived, not declared — so the matrix never lies.
Benefit: the genuinely important work stops getting buried under the merely loud.Do · Schedule · Delegate · Delete
Every task lands in one of four quadrants. The “delegate” pile has an obvious home: assign it to the Project Agent and walk away.
Benefit: a decision for every task, and an agent to take the busywork.All My Tasks
Everything you owe, and everything you're owed.
✦ One inbox across every project — for humans and agents alike.
Open All My Tasks and see both sides of your work in one place: tasks where you're the assignee — handed to you by a person or an agent — and tasks you created and gave to others, human or agent. Filter by status, priority, due date or project; group it; flip it to a calendar. Nothing you delegated quietly disappears.
Assigned to me
Every task someone — or some agent — made you the owner of, across all projects.
Benefit: one queue, not ten projects to check.Delegated by me
Everything you handed off, with live status — so follow-through doesn't depend on memory.
Benefit: nothing you delegated falls through the cracks.Humans and agents
Agents are first-class assignees. Give work to a person or the Project Agent the same way.
Benefit: your AI workforce shares the same task board.Filter, group, calendar
Slice by status, priority, due date or project; group by any field; switch to a calendar.
Benefit: see exactly the slice you need.Goals, tasks, notes & files
A container for everything the work needs.
✦ Unlimited projects, goals and tasks — cross-linked to your notes and files.
A project holds more than a task list. Create unlimited projects, each with unlimited goals, sub-goals and tasks. Cross-link any task to a Note — with the full power of Sapience Notes — or to any of 5,000+ file types. Whatever you attach becomes context the Project Agent uses when it works. The plan, the docs, and the AI all live in one place.
Unlimited projects & tasks
Run one project or a thousand, each with as many goals and tasks as the work takes.
Benefit: the tool never becomes the limit.Goals & sub-goals
Group tasks into goals, then sub-goals — a folder tree for the work, each with its own timeline and success criteria.
Benefit: structure that matches real, complex projects.Linked notes
Attach Notes — meeting notes, OKRs, overviews — with voice capture, AI co-writing and full version history.
Benefit: the thinking lives next to the work.Linked files
Cross-link any task to files across 5,000+ types — uploaded straight into the project and shared with the team.
Benefit: every task carries its evidence, and the agent can read it.Built on the whole platform
Projects inherit everything Sapience can do.
✦ 35+ prebuilt agents. 200+ integrations. Every frontier model.
Your Project Agent isn't working alone. It can call on a catalogue of 35+ prebuilt expert agents and skills — legal and medical research, data analysis, Six Sigma, web research and more. It reaches into the 200+ systems you already run, from Salesforce to Slack to your data warehouse. And it picks the best frontier model for each job, used natively.
Every frontier model, picked per job.
Sapience runs OpenAI, Anthropic, Google and Perplexity and routes each job to the model that wins it — wired up with each lab's native SDK. New models go live within days, so your projects are always on the frontier.
35+ agents on day one
A catalogue of expert agents and skills the Project Agent can call — or build your own, no code.
Benefit: a team of specialists already hired.200+ integrations
Plug into the systems your work already lives in — CRM, warehouse, email, chat and more.
Benefit: projects act on real data, not a silo.Governed by design
Role-based access, scoped sharing, and an audit trail — projects your CISO can sign off on.
Benefit: autonomy with the guardrails on.Put your projects on autopilot
The plan, the work, and the AI — in one project.
Every project is a workspace your team loves and an agent that does the work. Start one in minutes; delegate the first task today.
Every project comes with the Project Agent and every view. Figures shown are illustrative of the operating model.