Sapience Meetings
Never lose a meeting again.
Meetings hold your richest context — and most of it dies in a recording no one re-watches. Sapience joins every call, captures it, and turns the conversation into a summary and action items that flow straight into your work.
Four ways in
Auto-join from your calendar, your meeting email, an ad-hoc link, or an existing recording.
02Records everything
Joins as a named participant, records audio and video, and labels who said what.
03Summary in your inbox
A clean summary, decisions and action items emailed minutes after the call ends.
04Action that goes somewhere
Action items flow into Projects and Tasks — others stop at a transcript.
05Your richest context
Every meeting becomes a searchable note your agents read and reason about.
06Private by default
You decide what's recorded; an Attend/Skip toggle keeps sensitive calls off the record.
Get it in the room
Four ways in. Zero friction.
✦ Auto-join from your calendar, or bring it in any way you like.
Connect your Google Workspace or Microsoft 365 calendar once, and the notetaker joins automatically — with a per-meeting Attend/Skip toggle for sensitive one-on-ones. Prefer to invite it? Every user gets a personal meeting email — add it as a guest and the bot shows up. Need it now? Paste a Zoom, Teams or Meet link for an ad-hoc call. Already have a file? Upload an existing recording — even meetings from before you used Sapience.
Calendar auto-join
Connect Google Workspace or Microsoft 365 once and the notetaker joins your meetings on its own.
Benefit: you never remember to hit record.Your meeting email
Every user gets a personal meeting email — add it as a guest on any invite and the bot shows up.
Benefit: invite it like any colleague.Meet Now
Paste a Zoom, Teams or Meet link for an ad-hoc call and the notetaker joins in seconds.
Benefit: capture the calls that weren't on the calendar.Bring a recording
Upload an existing audio or video file — even meetings from before you used Sapience.
Benefit: nothing in your back catalogue is lost.On the call
Records everything, misses nothing.
✦ Joins as a named participant, records audio and video, labels every speaker.
The notetaker joins as a clearly-named participant — it announces itself, like "Ken's Sapience Notetaker," so everyone knows it's there. It records both audio and video, then produces an accurate transcript with each speaker labelled, so you can see exactly who said what. No more frantic typing while you should be listening — show up, take part, and let the meeting record itself.
Joins as itself
The notetaker shows up as a clearly-named participant and announces itself, so the room always knows it's recording.
Benefit: recording everyone can see, never a secret.Audio and video
It captures the full call — voices and screen — so you keep the demo and the whiteboard, not just the words.
Benefit: the whole meeting, not half of it.Speaker-labelled
The transcript shows who said what, so a decision or commitment is always tied to the person who made it.
Benefit: see exactly who committed to what.Minutes after it ends
A summary and action items, in your inbox.
✦ A clean summary, the decisions, and the action items — emailed automatically.
Within minutes of the call ending, Sapience emails you a clean AI summary — the decisions made and the action items agreed, with action items right at the top where you'll act on them. It's written in plain language and easy to forward, so the people who couldn't make the meeting still know exactly what was decided and who owns what. No re-watching a 47-minute recording to remember.
Action items
Summary
The client will renew once pricing is confirmed in writing. The renewal cap is their top concern. Revised terms due Friday; legal to confirm the cap.
Action items first
The recap leads with what to do next — the action items sit above the summary, where you'll act on them.
Benefit: the next step is the first thing you see.Decisions, captured
A plain-language summary records what was decided, so the outcome is never lost to memory.
Benefit: the decision survives the meeting.Easy to forward
The recap is written to be shared — forward it so people who missed the call know what happened.
Benefit: everyone's aligned without a re-cap call.Action that goes somewhere
Other tools stop at a transcript.
✦ Fathom and Otter hand you a transcript. Sapience turns the meeting into work.
A transcript is where most notetakers stop — and where the value leaks out. Sapience takes the action items from the call and pushes them straight into Projects and Tasks, assigned to an owner with the meeting as their source. Drop the meeting note onto a project and the Project Agent reasons about it — pulling commitments forward, drafting the follow-up, moving the work. The meeting doesn't just get recorded; it gets done.
Action items → Tasks
Commitments from the call become real tasks in your projects, each with an owner and the meeting as its source.
Benefit: nothing agreed gets forgotten.The Project Agent reasons
Drop a meeting note onto a project and the agent reads it — drafting follow-ups and moving the work forward.
Benefit: the meeting starts doing the work.Past the transcript
Fathom and Otter hand you a transcript and a summary. Sapience turns the meeting into the next step.
Benefit: outcomes, not just a record.Your richest context
Every meeting makes the whole system smarter.
✦ Each meeting becomes a searchable note your agents read and reason about.
Meetings are the single richest source of context most knowledge workers have — and almost all of it is locked inside recordings nobody ever watches again. Sapience turns each one into a searchable note that joins your notes, files and projects, and that every agent can read and reason about. Ask "what did we decide about pricing last quarter?" and get the answer — no scrubbing through an hour of audio. The goal isn't to replace you in meetings; it's to make sure no good idea, decision or commitment ever gets lost in a 47-minute recording you'll never re-watch.
Search by what was said
Find the moment someone made a commitment or a decision — by meaning, not by scrubbing the recording.
Benefit: ask the meeting instead of replaying it.A note, not a recording
Each meeting becomes a searchable note alongside your notes, files and projects — context, not a buried file.
Benefit: the conversation joins the rest of your work.Every agent gets smarter
Your agents read your meetings and reason about them, so they answer with what was actually said and decided.
Benefit: agents that know your conversations.Nothing lost to a recording
No good idea, decision or commitment is left to die in a 47-minute recording you'll never re-watch.
Benefit: your best thinking stays usable.Yours, and only yours
Private by default. You decide what's recorded.
✦ Notes are private to you unless you share them — same as every Sapience note.
A meeting note is private to you unless you choose to share it — exactly the model behind every Sapience note. The notetaker always announces itself, so nobody is recorded without knowing. The per-meeting Attend/Skip toggle keeps a sensitive one-on-one or board session entirely off the record. And there is no training on your data — your conversations are yours, governed by the same access controls as the rest of Sapience.
Private by default
Every meeting note is yours alone until you decide to share it — the same model as every note in Sapience.
Benefit: nothing is shared behind your back.Always announced
The notetaker introduces itself when it joins, so everyone in the room knows the call is being recorded.
Benefit: recording everyone consents to.Attend or Skip
Flip a single toggle to keep a sensitive one-on-one or board session entirely off the record.
Benefit: the delicate conversations stay private.No training on your data
Your meetings are never used to train models, and they sit behind the same access controls as the rest of Sapience.
Benefit: your conversations stay yours.Built on the whole platform
Meetings inherit everything Sapience can do.
✦ 35+ prebuilt agents. 200+ integrations. Every frontier model.
The agent listening to your meeting isn't working alone. It can call a catalogue of 35+ prebuilt expert agents and skills — research, data analysis, drafting and more. Meetings connect to your Google Workspace or Microsoft 365 calendar and email, and every recorded conversation feeds the rest of the platform — your notes, files, projects and every one of those agents. And every summary picks the best frontier model for the job, used natively.
Every frontier model, picked per job.
Sapience runs OpenAI, Anthropic, Google and Perplexity and routes each job to the model that wins it — wired up with each lab's native SDK. New models go live within days, so the summaries and answers your meetings produce are always on the frontier.
35+ agents on day one
A catalogue of expert agents and skills that can work from your meetings — recap, drafting, research, analysis — or build your own, no code.
Benefit: a team of specialists already hired.Calendar & email connected
Meetings tie into your Google Workspace or Microsoft 365 calendar and email, so capturing and sharing fits how you already work.
Benefit: it works the way you do.Every frontier model
OpenAI, Anthropic, Google and Perplexity, routed per job and used natively — so every summary is on the frontier.
Benefit: the best model on every meeting.Stop losing the meeting
Stop letting good decisions die in a recording.
Sapience joins every call, captures it, and turns the conversation into a summary and action items that flow into your work — so no good idea, decision or commitment is ever lost again.
Built into Sapience — not another notetaker subscription. Every meeting is recorded with your consent, summarised, made searchable and turned into action items, and your conversations are never used to train models. Figures shown are illustrative of the operating model.